Enterprise Database Compliance
Built for Modern SAM.
Continuous, non-intrusive license intelligence. Defend vendor audits, optimize costs, and eliminate spreadsheet guesswork across Oracle, SQL Server, and VMware estates.
Compliance Without Compromise: The 4 Core Modules
Database compliance shouldn't mean compromising database performance or network security. Licencify separates discovery, local filtering, rule processing, and continuous monitoring into secure, isolated modules.
Agentless Discovery
"Zero-Agent Network Scanning"
Discover every database instance in your network in minutes. Licencify connects over standard SQL protocols without installing any software, binary agents, or scripts on your database servers.
No database reboots or server-level configuration required. Connects to existing infrastructure like OEM/CMDB or accepts API pushes.
Secure Local Gateway
"Local Metadata Cleansing"
Keep sensitive data inside your security perimeter. The Gateway runs as a containerized local collector that scrubs database schemas, query strings, and IP configurations. Only clean, pseudonymized metadata leaves your site.
Outbound-only HTTPS (TLS 1.3) communication. Zero inbound ports are opened in your firewall.
Compliance Engine
"Automated Rules & Virtualization Mapping"
Instantly correlate database instances with physical virtualization topologies (VMware ESXi & vCenter). The engine automatically applies complex core-factor multipliers (Intel, AMD) and flags active options.
Updates in real-time as VMware DRS moves virtual machines across hosts and clusters.
Compliance Guard
"Continuous Drift Detection & Alerts"
Stop point-in-time compliance drift. The Guard monitors your database estate daily or weekly, alerting you if a VM migration, feature activation, or CPU scaling event triggers new licensing requirements.
Provides action-oriented alert notifications before vendor audits occur.
Connected Infrastructure: Scan Local, Push Anywhere
We extract metadata locally via agentless connectors, process it securely inside the gateway, and push inventory records or drift notifications to your existing ITSM, CMDB, or team messaging platforms.
Discovery Connectors
Oracle Database
Features & Core factor rules
MS SQL Server
Editions & CPU mappings
SAP Systems
Usage metrics & engines
VMware vCenter
ESXi clusters & DRS mappings
Secure Local Cleansing
Scrubs & pseudonymizes system parameters locally before pushing clean compliance data outbound.
Integration Push
ServiceNow
CMDB & Asset inventory
USU Valuemation
Catalog & Cost mappings
Flexera
ENT / License position
Jira Service Desk
Compliance ticket alerts
Slack & Teams
Real-time drift alerts
Oracle License Tracking:
Enterprise Manager & VMware Sync
Oracle licensing is highly sensitive to hardware changes and cluster limits. To maintain an accurate Effective License Position (ELP), Licencify queries both database and virtualization layers:
- Oracle Enterprise Manager (OEM) Integration: Automatically queries repository data to track active databases, CPU allocations, and active options (RAC, Partitioning, Active Data Guard, etc.).
- vCenter Server Mapping: Extracts physical ESXi host sockets, physical cores, hyperthreading topologies, and VMware DRS VM migration logs.
- Deterministic Core Matching: Combines database parameters with real-time hardware core-factors to establish continuous compliance, flagging drift the moment a database VM moves.
Continuous Landscape Tracking
Databases move automatically in virtual environments. Our gateway queries vCenter APIs in real-time, instantly checking if VMware DRS rules are correctly containing your Oracle VMs within licensed boundaries.
Agentless Discovery:
Enterprise Visibility Without Host Burden
Traditional inventory tools rely on heavy server agents that require reboots, drain local system resources, and create security risks. Licencify connects to your existing inventories (like OEM/CMDB) or receives target systems via API, querying them remotely from a centralized gateway without placing any software on your production machines.
✓ Read-Only Scan Roles
Queries standard database dictionary views (e.g. Oracle parameters, system tables) without write or application privileges.
✓ Broad Database Support
Native SQL wrappers for Oracle Database, Microsoft SQL Server, and SAP Sybase ASE configured in seconds.
How Centralized Discovery Connects:
- Target Ingestion: The gateway queries your existing repository systems (like OEM or CMDB) or ingests targets pushed directly via API.
- Central JDBC Queries: Establishes standard read-only connections to target database instances to detect version, edition, and parameters.
- Option Usage Inspection: Identifies if database features (like RAC or Partitioning) are actively deployed or running.
- No Host Footprint: Completely transparent query connections requiring zero local agents or scripts on target servers.
Local Cleansing Specifications
Local Anonymization
Personal names, app schema tables, and network IP addresses are masked inside the local container before data transmission.
Outbound-Only Telemetry
Uses secure outbound TLS 1.3 to push parsed metadata to the SaaS compliance hub. No open ports are required.
Reviewable Query List
Every SQL command executed by the Docker container is stored in plain text for your DBAs and security officers to inspect.
Secure Local Gateway:
Data Sovereignty Built-In by Design
We believe database inventories and server names are sensitive security properties. Instead of pushing raw server properties straight to the cloud, Licencify deploys a lightweight container gateway. This gateway operates as a local boundary check, scrubbing usernames and local network paths, ensuring only pseudonymized, compliance-relevant metrics leave your datacenter.
Docker-Based Rollout
The gateway runs as a standard Docker container inside your database network segments, requiring zero special OS configuration or custom library installs.
Compliance Calculation Engine:
Automated Rules, Cluster Topologies & Contract Reconciler
Database licensing is defined by fine-print contract clauses, complex vendor policies, and hardware cluster configurations. The Licencify compliance engine goes far beyond simple inventory counts. It automatically applies intricate vendor licensing rules, traces calculations step-by-step so you know exactly why each rule was applied, and flags items requiring manual review, such as custom contracts, virtual clusters, or known vendor telemetry bugs.
✓ Explainable Rules & Flags
Traces the logic behind every compliance result, displaying a clear breakdown of why a rule applies or which custom licensing options require manual review.
✓ Vendor Telemetry Bug Checks
Flags known database bugs where target telemetry repositories report options as active (e.g. false positives for Partitioning or Tuning) when they are disabled.
✓ Cluster Topology Mapping
Maps complex ESXi physical bindings, clusters, and DRS affinity rules to evaluate licensing boundaries against physical host footprints.
✓ Custom Contract Modeling
Integrates database metadata with contract constraints, surfacing cloud BYOL rules, custom enterprise agreements (ULA), and virtualization multipliers.
Engine Reconciler Operations:
AI-Powered License Intelligence (In Development)
Get instant answers, analyze purchase contracts, and build pre-validated audit evidence packs using our conversational query layer and specialized AI license rules engine. All core compliance calculations are executed by our deterministic, rules-based licensing engine ensuring predictable, repeatable, and audit-proof results.
Licencify AI Assistant
Specialized License Rules Model (v1.0-beta)
Contract & Query Intelligence
- Contract Parsing: Automated extraction of purchased quantities, maintenance/support terms, and geographic or affiliate usage limits.
- Special Clauses: Surface negotiated exceptions, cloud BYOL rules, and custom virtualization multipliers.
- Conversational Analytics: Run natural-language queries (e.g., *“which databases run on VMware clusters?”*) over verified metadata.
Audit Readiness Assistant
- Auditor Letter De-coders: Input complex vendor audit queries to instantly translate what logs and metrics they are targeting.
- One-Click Evidence Packs: Auto-compile structured, time-stamped history logs to defend against retroactive usage claims.
- Dispute Modeling: Highlight likely points of commercial conflict and document active vs. inactive feature timelines.
Optimization Recommendations
- Workload Consolidation: Simulate target densities to pack database schemas onto fewer licensed processor cores.
- Scenario Simulator: Run comparative cost analysis for on-premises, cloud BYOL, and public cloud deployment options.
- Drift Remediation: Provide step-by-step guidance on safe option de-installation to avoid unbudgeted software penalties.
Predictable Logic + Assistive AI
In the SAM world, predictability and auditable repeatability are paramount. We do not use generative AI to compute compliance positions. Instead, calculations run on our deterministic, advisor-engineered rules engine. Our upcoming **Specialized Language Model (SLM)** acts as an assistive layer, automating purchase contract ingestion and translating natural language queries into structured parameters, keeping your compliance posture 100% predictable and audit-proof.
Engineered by Licensing Advisors
The compliance engine powering Licencify isn't just code written to documentation. It is built on the proven logic of Patrick Thomschitz and senior licensing advisors who have successfully defended hundreds of enterprise audits.
The engine generates the exact evidence packs that auditors request, giving you the contractual truth and absolute negotiation leverage.
Patrick Thomschitz
Founder & Principal Licensing Advisor
Tired of Heavy, Complex SAM Suites?
Most software asset management platforms are built to catalog desktop software and office licenses, but struggle with the complex, dynamic rules of enterprise database engines. See how Licencify contrasts with traditional legacy suites.
❌ Traditional SAM Suites
Broad legacy software asset management platforms
- •Implementation ComplexitySetup takes 6 to 12 months, requiring heavy customization and external integrators.
- •Fragile Agent FootprintsRequires local operating system agents on database servers, risking performance lag and agent crashes.
- •Generic Tracking GapsDesigned for generic software packages; lacks deep tracking of DB options, packs, and VM migrations.
- •Manual Reporting OverheadForces users to perform manual data exports and custom Excel mapping to generate audit evidence.
- •Data Privacy RisksPushes raw inventory logs, database schemas, and usernames directly into vendor-managed clouds.
✓ The Licencify Solution
Focused database license compliance platform
- ✓Setup in HoursShipped as a pre-configured Docker container; connects and maps database systems in a single afternoon.
- ✓100% Agentless ScansQueries databases remotely using standard system dictionary views, creating zero local server impact.
- ✓Database Licensing FocusDedicated engine tailored specifically to Oracle, SQL Server, and SAP licensing rules and DRS changes.
- ✓Automated Evidence LogsGenerates clean, timestamped compliance dashboard reports and unalterable license history evidence.
- ✓Scrubbed Data SovereigntyA local gateway scrubs raw data inside your network perimeter; only pseudonymized compliance metrics leave.
Feature Comparison at a Glance
How Licencify compares to traditional, platform-heavy software asset management.
| Parameter | Traditional SAM Suites | Licencify Platform |
|---|---|---|
| Implementation Effort | 6 - 12 months with external platform integrators | Hours (containerized remote discovery) |
| Agent Footprint | Requires local OS agents, which frequently break | Agentless; remote SQL system-view scans |
| Database Engine Focus | Generic; lacks database parameter and option tracing | Specialized; tracks clusters, partitions, packs |
| Report Creation & Audits | Manual data consolidation and custom export formatting | Automated compliance reporting and history logs |
| Data Sovereignty | Raw inventory and database schemas pushed directly to cloud | Local gateway scrubs raw schemas; SaaS or full on-prem options |
“Most SAM tools are powerful but heavy. Licencify is built to give you trusted database licensing answers faster, with less setup, less admin overhead, and clearer reporting.”
Technical Rigor. Enterprise Trust.
Here are the answers to the most common questions raised by DBAs, Network Engineers, and Security Officers.
Queries are light metadata calls executed once per collection window, creating zero production load.
No. The scanner connects using a dedicated database credential with strictly read-only (SELECT) access to system views. Write permissions are never required.
Licencify connects to your vCenter Server via standard APIs with read-only permissions. It only reads VM names, ESXi host names, CPU/core configurations, and cluster mappings.
Licencify is fully domain-aware. It resolves and correlates server instances using Fully Qualified Domain Names (FQDN) rather than relying solely on raw IP addresses or simple hostnames, preventing resource collisions.
You can scale the deployment to match your landscape. You can either deploy multiple local Gateway containers across different network zones and combine their outputs, or route multiple source connectors into a single central Gateway.
We prioritize data protection. You can configure the gateway's collection granularity to either record database usernames or dynamically apply anonymization locally, keeping personal data safe and fully GDPR-compliant without risk.
Ready to Inspect the Architecture?
Start evaluating your licensing positions locally. Our pilot program includes standard Gateway docker configuration.